November 2, 2005

Lakeway Elementary School

General Meeting

 

President Lori Griggs called the meeting to the order at 9:20 a.m., with a verified quorum.  Motion carried to accept the October minutes as read. 

 

Principal’s Report—Sam Hicks

  • The carnival was wonderful and seems to get better each year.
  • Essay and poetry reminders will be sent out again in Tuesday folders. 
  • Spelling Bee contest for grades 2-5 and a geography bee for 4-5 grades.
  • The web page has been getting a lot of attention and Kathy Mennen is working to place a counter on the web page to tract usage.  In the future, the goal will be to use the web-site as a medium to dispense information to parents.  Thus reinforcing the original aim of Tuesday folders as a communiqué between teachers and parents.  
  • Raptor Security is in place.  The goal is to have system up and running for usage in January.  Visitors will check in by scanning their driver’s license and will be issued a photo badge designating the area where they will be located.  While scanning, a criminal background check will be issued.  If system is alerted, messages are automatically sent to principal, Mary Kosacz, Karen Andrus and Debye Judge.  If a LWE parent is a registered sex offender, visits with their particular child will not limited, but restrictions will be placed on activities with other children.  Raptor can be programmed to access other offenders besides sexual offenders, but only searches records in Texas database.  National searches cannot be done at this time. LTISD will reimburse security expense with money from the bond package.  LWE is a Raptor pilot program for the district
  • Construction will begin at LTHS in January, followed in the spring by improvements at LTMS and HBMS.  HB will add a track to their stadium facility.
  • Boundary discussions for the upcoming school year will be addressed later in the spring. LTMS is much larger than HBMS, and demographers see future growth in the Hudson Bend area.  There is the potential to received 600 new students from the Rough Hollow development. 

Officer’s Reports

1st VP/Volunteers—Patty Hoenig

As reported per Terry Kelley, Patty has the upcoming carnival scheduled for 10/21/06.  Patty will notify Emmaus Church and the other schools within the district. 

2nd VP/Fundraising—Terry Kelley

  • Passbooks and Sally Foster orders are in and more are coming from on-line orders. 
  • Online ordering is still viable until the end of November, but individuals will have to pay tax. 
  • Numbers were set using last year’s populations and LWE has surpassed last year’s profits. The school store is doing great.
  • A survey will be set out following up on the success of the Mixer.  It has already been suggested to have separate committees for the mixer and carnival.  Additionally, communication with staff and parents needs to be performed earlier about fundraising and where that income will be spent.  
  • A date for a future mixer to be set in February.

 

Mr. Hicks added with success of the mixer, LWE might be able to drop certain modes of fundraising in the future.  He also suggested teachers budget their wish list items.   

 

3rd VP/Faculty—Patty Cowan

Mrs. Cowan thanked the PTO for the following:

  • Honoring teacher wish list items and providing new resources in classrooms.  The second grade team is grateful for the field trip to the Exotic Zoo in Johnson City.
  • Faculty very appreciative of all that PTO has provided this year.  The entire staff feels the Mustang Mixer is a great fundraising opportunity. On behalf of the staff, Mrs. Cowan thanked the PTO for offering discounted tickets to the mixer for staff members.  Team leaders are encouraging all team members to attend.  Mrs. Cowan inquired about teacher participation with auction materials.  The mixer committee stated that they were hoping for more items, but what they did receive was spectacular.  Based on her experience with RRISD, Mrs. Cowan feels participation will only increase in the future.

4th VP/Programs—Jay Hiller

·        Red Ribbon Week has complete.  It was suggested from Brad Smith to have more parental involvement.

·        Canned food drive to be held from 11/7-11/18; 

·        Coat drive chairs are Lisa Grigg and Mary Porter and drive to be held from 12/1 to 12/15.

·        No designation has been determined for the money donated to Coinacopia as of yet.  Perhaps to Lake Travis Crisis Ministries. 

·        Green Santa chairs are Gail Hamilton and Tracie McMeans

 

Mr. Hicks suggested that in the future, each campus take on one community service project and alternate each year. Each campus would generate more resources to contribute because the focus would be on one project and parents would not be overwhelmed.   

Treasurer’s Report—Shelley McCannon

Current balance as of 11/2/05 is $36,146.61.  However, Sally Foster has yet to be paid.

She motioned to approve:

  • To increase the administration expense to $800.00 to cover IRS filing extension. 

Motion carried.

 

Wish list-Shelley McCannon

Wish list items include:

  • First grade requested $479.98 for a storage closet, two bookcases and storage containers.  Team leader will observe and catalogue items purchased by PTO and make sure items stay at LWE. Team requested $24.95 for guided reading materials; $842.29 for classroom phonics, math and language manipulative; line scriber, teacher pocket, word family fun, create own dice activities for $75.08 and Mrs. Gonzales and Torres requested $236.22 for reading, language and math materials from Frog Publications.  Motion carried.
  • 2nd grade requested Pioneer Living Museum for $500.00; reading sparkers game board accessories (supports curriculum purchased by PTO last year) for $42.74; reading rods activity sets and cards for $63.24;  six-pack magnetic dry erase boards for $223.55; and Mrs. Organ requested $197.55 for supplies for making words and applications for phonics instruction.  Motion carried.
  • 3rd grade requested $423.00 for EMS field trip. Motion carried.
  • Music/Mrs. Acevedo-Tamminga requested $450.00 for 3rd grade field trip for the Austin Ballet and $650.00 for 4th and 5th grade field trip to the ASO Youth Concert.  She also requested $1,691.00 for a Roland PT3100 digital keyboard.  Motion carried.
  • Office.  Allison Fanning has requested $2,500.00 for a new laminator; Lyn Isaak requested $636.50 for volunteer badge laminator and 500 pouches; Mrs. Cobb requested $135.00 for a Mustang die cut and storage rack for die cuts and $373.50 for sidewalk signs to promote positive feelings. Lori Griggs requested $225.00 to purchase digital camera for yearbook committee.  Discuss followed to table the volunteer laminator request until May.  Motion carried. 
  • Miscellaneous office supplies requested by Renee Dalton on behalf for Karen Andrus.  Organizational supplies for front office area, wireless phone headset (unit is $200.00).  Total request is approximately $1,000.00.  Motion to approve $500.00 for supplies carried.  

New Business

December PTO meeting to be held on 12/5/05 at 5:30 p.m.  A principal’s coffee will be held on 11/17 to discuss curriculum.

 

Regarding the budget, PTO has approximately $26,000.00.  Sally Foster is owed $10,000.00, but mixer income will be generated.  Mixer money has been designated for technology.  Discuss followed as to devote the funds to technology since all field trips for this year have been funded (with exception of the Sea World trip).  The board will see how the mixer does and what other requests come from staff.  Funds need to be in reserve for clubs that come to PTO with a request.  Funds will come from winter t-shirt sales, talent show and drama.  Mrs. Cowan stated that the staff was not aware PTO was ear-marking money for network printers.

Motion to adjourn at 10:35 a.m. carried.

 

Robin Thomas

Secretary