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LAKEWAY ELEMENTARY PTO
Regular Board Meeting
November 4, 2003
LWE Cafeteria
President, Jennifer Neuse called the meeting to order at 9:45 a.m., with a verified quorum.
The minutes of May 15, 2003 were approved. The minutes of October 6th were submitted. Shelley McCannon noted a change to make on page 2 under 5th grade Wish List. The request changed to 15 sets at $1.00 each totaling $15.00. The minutes were approved as corrected.
Guest Speaker – Audrienne Teach presented a product demonstration for an einstruction classroom performance system being requested by the Campus Technical Team on the Wish List.
· Sam thanked everyone for the effort put forth to make this year’s carnival such a great success.
· He encouraged the board to VOTE today. He relayed that if the bond issue passes, detailed information will be sent out in upcoming Tuesday folders in regards to construction issues, concerns, etc.
· He reported that our teachers are going to have to rely more on the PTO for supplies this year due to the increase of 200+ students and a budget decrease of $6,000.00 in supplies. He has been talking with teachers about school supplies and needs for next year. He is very open to ideas and suggestions.
· The fire code passed in the portables.
· The teachers got a net pay decrease this year, which has been unfortunate. However, they are very appreciative of the support and special things that our PTO provides to our staff.
Jennifer requested to change the order of business from Officers Reports to New Business since several members could not attend the entire meeting.
· Lisa Johnson, a LWE PTO member, approached the board with holding a School Talent Show in the spring. The board agreed that it was a great idea and supported her volunteering to chair this committee and report back with details as they arise.
· Caroline Hart shared information on the upcoming Trunk Show to be held at LWE on November 18, 2003. The proceeds from this will go directly to LWE. It is not a PTO sponsored event. There will also be a Kinder & 1st grade music program that evening at 6:30. We will hold a General Board Meeting that evening at 6:00 in the Gym.
After a brief recess, the meeting was moved into the Library. It re-adjourned at 10:55.
· Jessica Evans, our webmaster, reported that she needed more information to go onto our website. She proposed allowing vendors to advertise on our website. After much discussion, her proposal was unanimously supported. Lori Arden motioned to create line items for $300.00 for Website Income and Website Expense. Motion carried. Jessica will keep the PTO updated and informed.
Jennifer changed the order of business back to Officers Reports.
· 1st VP/Volunteers - Cynthia Casto
o Cynthia reported that she plans to put great efforts to getting all information to the homeroom parents sooner next year. Lyn Quinn shared her concerns regarding safety issues on the playground and monitors.
· 2nd VP/Fundraising - Cheri DeLong
o Cheri reported that to date, Sally Foster fundraiser has brought in approximately $27,152.00, with our profit just over $13,000.00.
o Passbook money is still slowly trickling in.
o Cheri and Becky Carfer presented a proposal to sponsor another fundraising endeavor. They proposed having a “Holiday Shop” where students could purchase gifts for others in a price range under $10.00. Kim Stotts motioned to approve line items be added to the budget to incur $2,000.00 for Holiday Shop Income & Holiday Shop Expenses. Motion carried.
o Cheri also reported that we profited $5,849.00 from the Carnival Silent Auction.
· 3rd VP/Programs - Kim Stotts for Kim McCarthy
o Kim reported that the Coat drive is underway.
o The Food drive will start in November also.
o The Green Santa will start in December.
o Red Ribbon Week was a great success. There was discussion regarding questions concerning exactly what the kids are learning from the programs that were presented.
o The 5th graders will not receive the D.A.R.E. program this year. They will be attending a program called Rock Solid instead.
Treasurer’s Report – Shelley McCannon
· Shelley reported that as of October 31, 2003 our balance is $26,458.83.
· She also reported that our 1st Tax Free day is Nov. 3, 2003. We will pay for Sally Foster and t-shirts on that day.
· Shelley motioned to make the following budget amendments:
o increase Administrative Expense from $400.00 to $800.00
o increase Carnival Expense from $3,500.00 to $5,500.00
o increase Passbook Expense from $9,650.00 to $11,994.00
o increase Red Ribbon Week Expense from $860.00 to $900.00
o increase Red Ribbon Week Income to $650.00
o add a line item for Sales Tax Expense of $800.00
Motion carried.
New Business
· Teacher Wish List
o Lori Griggs motioned to approve $350.00 for a used Pentium III Lap Top Computer and $400.00 for 8 Monitors at $50.00 each. Motion carried.
o Lori Griggs motioned to approve two Kindergarten Field Trips totaling $565.32. Motion carried.
o By unanimous consent, it was agreed to remove any requests for electric pencil sharpeners from the Teacher Wish List. The PTO Board agreed, in general, that this type of request is not appropriate to approve due to the fact that there are many other needs, which should receive priority to benefit a majority of the students.
o Kim Stotts motioned to approve $800.00 for Ms. Acevedo-Tamminga’s request for Music Assemblies. Motion carried.
o Cynthia Casto motioned to approve $652.80 for Laminating Film. Motion carried.
o By unanimous consent, it was agreed to remove the PVC pipe with net from the P.E. Wish List because it does not meet fire code.
o Becky Carfer motioned to approve $1,062.54 for Books to Remember Series for IST. Motion carried.
o Lyn Quinn motioned to approve: $857.66 requested by Tom Seabolt for a Houston Field Trip for the GT Students, and $230.40 requested by Seabolt and Bedard for a set of Vocabulary Books for 5th Grade, and $597.00 for Pitsco Lego’s System.
Motion carried.
Meeting adjourned at 12:35 p.m.
Melanie Hudelson
Secretary