General Meeting
Lakeway Elementary
School
December 5, 2005
President Lori Griggs
called the meeting to order at 5:40 p.m., with a verified quorum. Motion carried to accept the November minutes
as read.
Principal’s
Report—Sam Hicks
Mr. Hicks welcomed all those in attendance. He reported on the following:
- The
Rising Star competition completed.
- Regarding
attendance boundaries for students in kinder through 8th grades, the
superintendent was creating a zoning committee for the fall of 2006. No changes will take place for 2006-2007
school year.
Zoning for the middle schools and the new elementary school will be
addressed at this time. This will
impact LWE and LTE.
- Regarding
Raptor Security, overall comments have been positive. With increase usage, an additional
computer will be placed in the office area and another in the PTO work
room. In reference to major events,
the old system of check-in will be in place. LWE is the pilot program for LTISD. The annual cost for system is $1,600.00
and approximately $700.00 of total is for labeling. PTO purchased software
and training. Security cameras will
be installed this summer in busing area/entrances. This will also reduce LWE insurance
premiums.
- The
holidays are a busy time for staff, but fun.
Treasurer’s Report—Shelley
McCannon
Current balance as of 12/5/05 is $40,381.97. She motioned to approve:
- To increase the Classroom Needs expense from
$25,000.00 to $35,000.00;
- To increase the Dinner&Auction expense from
$15,000.00 to $27,561.00. Motion
carried.
Wish List—Shelley
McCannon
- 2nd
grade/Mrs. Organ has requested place value dice, Kim Sutton math books,
and double dice. Provides for 42
sets for $363.00. Motion
carried.
- 5th
grade requested $1,100.00 for a field trip to WWII Nimitz
Museum and Enchanted
Rock. Motion carried. This will
reimburse the activity fund.
- Office. The committee reviewed the request from
Renee Dalton for an additional $500.00 for office expenses. The phone head-set was $300.00. This request was tabled pending the
outcome of the mixer. Mr. Hicks has
requested $293.48 for a stand up work station for Raptor Security System
and Mrs. Cobb has requested $835.00 for character award pins. Mr. Hicks added that these pins would
cover LWE for the next few years.
Motion to approve the $500.00 office request and $293.48 for Raptor
supplies carried. Mrs. Cobb’s
request was tabled.
- Theater
Arts has requested $3,700.00 for sound system with microphones. Mrs. Wilson addressed the committee by
stating the negative acoustics in the gym for productions, etc. Equipment used last year was returned to
LTE. This new system is wireless,
has two choir microphones with booms, two JBL speakers, and storage
containers for equipment. A monitor
speaker is needed, but T.A. can use the current speakers at LWE. An income of $8,000.00 is expected from
this year’s talent show and play to pay for new equipment. Motion for approval carried.
Officer’s Reports
President—Lori Griggs
The first ever Mustang Mixer
was a huge success. The committee had
hoped to make a profit of $10,000.00.
The net was $20,206.44 and the PTO wants to continue with this event to
minimize other fundraisers. The class
projects were incredible. Mrs. Brown and
Mrs. Benthall were in receipt of the highest bidding of $175.00.
1st VP/Volunteers—Patty Hoenig
There is no Cultural Fair chair and it was suggested that LWE might forego
the fair this year. Possibly host one
every other year. It would be better to
host the event in the fall or during the month of May. It is an important event, but not necessary
this year. It will take place if the
chair can be filled and a date in May is available. Overall, all committees are filled for the
spring. Patty will report on recycling
in January. Read- 2nd
VP/Fundraising—Terry Kelley
Prior to this school year, the
bond issue and LWE population losses were unknowns. To cover the loss, the committee raised
fundraising efforts. LWE has raised
approximately $60,000.00 this year. Next
year, the committee, with input from Mr. Hicks and grade level coordinators,
hopes to raise $50,000.00 and focus on 3 categories. Terry suggested to
separate the mixer and carnival into two distinct committees. There will be less emphasis on Sally Foster
and Entertainment Passbooks in the future, perhaps internet campaign sales
only. 25% of fundraising income is
derived from the school store, garage sale and t-shirt sales. 15% was generated by sales of Sally Foster
and Passbooks. Additionally, the
Passbook campaign is difficult from an administrative end. With the success of the mixer, attendance could
soar to 300-400 attendees next year.
With more attending, the ticket price could be lowered and income would
still be generated. The long-term goal
is to focus on fewer fundraisers and keep growing the mixer so the carnival is
not a fundraiser, but a fun family event for the LWE community. Discussion
followed to continue informing parents of where fundraising income is spent.
3rd VP/Faculty—Nancy McDonald
The faculty and staff
appreciate all the PTO efforts for LWE.
She thanked the PTO on behalf of the 3rd grade team for providing the
funds for the EMS field trip, but will not
continue with the trip in the future. Mrs.
McDonald also acknowledged Ballet Austin docent Marla Hiller and her work with
the Nutcracker field trip.
4th VP/Programs-Jay Hiller
The food drive
completed with assistance from chairs Stephanie Ferguson
and Veronica Czuchna and the LWE student council. Forty boxes of food were collected and distributed
by the Hudson Bend Ladies Auxiliary. Coin
drive will take place through 12/15/05, with funds going to Lake Travis Crisis
Ministries. Green Santa/Mustang Santa
chair is Tracie McMeans. Mustang Santa
collections will be solicited from second grade families, while the remaining
LWE community will collect donations for Green Santa. Mr. Hicks felt it important to take care of
the 7 families that work at LWE. Jay suggested that LTISD designate community
service projects per campus.
Motion to adjourn at 6:45 p.m.
carried.
Robin Thomas
Secretary